Sprint Planning Meeting: A Simple Cheat Sheet

  14. Dezember 2022, von Sebastian

To calculate a commitment, mature teams may use a combination of both team availability and velocity. However, new teams may not know their velocity or they may not be stable enough to use velocity as a basis for sprint planning. In these cases, new teams may need to make forecasts based solely on the their capacity. Ensure all sprint candidates meet the team’s definition of ready. In the days and weeks leading up to sprint planning, the Product Owner identify the items with the greatest value and works towards getting them to a ready state.

Sprint planning meeting explanation

All stories must be verified that they are implemented to the satisfaction of the Product Owner. If you’re building a new product that may take several sprints to be MVP-ready, it’s tough to define useful sprint goals. It can be tempting to set a goal to deliver all committed stories in the sprint, but this puts your focus on output rather than outcomes.

Sprint Planning Meeting: A Simple Cheat Sheet

The developers decide how much they can commit to by breaking product backlog items into tasks. This is where the team comes up with a plan to complete backlog items, determine where they’ll start, and map out the next two weeks . The scrum core team to hold a sprint planning meeting to plan and confirm the tasks to be completed in the next Sprint. By the end of the meeting, the entire scrum team will have fully committed to deliver a subset of user stories from the product backlog in the sprint.

Sprint planning meeting explanation

For transparency, the product backlog should be up-to-date and refined to provide clarity. Backlog refinement is an optional event in scrum, because some backlogs don’t need it. However, for most teams, it’s better to get the team together to review and refine the backlog prior to sprint planning. During the sprint planning meeting, the product owner describes the highest priority features to the entire team. They will then discuss which stories the team will do in that sprint. If additional expertise on specific backlog items are required, then stakeholders can be also invited.

The Role of Agile in Digital Transformation

Remember, when it comes to sprint planning in agile, the purpose is not to identify tasks. The purpose also is not to estimate the number of hours for each of those tasks. For example, a software development team might mix large-scale programming tasks with small, easy to implement items. That way, a few programmers can work on the smaller items, ensuring a smooth flow of work to testers early in the sprint.

  • Agile teams are designed to quickly respond to dynamic market conditions, not only in the software industry but also it works beyond it where changes are frequent.
  • List the topics to be discussed in the meeting as agenda topics.
  • Usually carried out by a product manager or a team lead, grooming sessions usually happen on a monthly basis and are aimed at cleaning up the backlog.
  • Learn how to facilitate great agile ceremonies like sprint planning, daily stand-ups, iteration review and retrospectives.

You will determine what you will build, test, and release to customers. The team should come up with a strategy for support and how to fix bugs if any arise. Ensure the completed user stories comprises bug fixes and testing. It helps the team to deliver sprint planning meeting agenda a better-quality product at the end of every sprint. The development team refers to the members who are doing the work and include designers, test engineers, developers, etc. They have to be present in the meeting and participate actively.

Provides a clear understanding of work

Select the scrum team member who will look after the complete implementation of User Stories. This goal is the guideline for evaluating the Development Team’s work once the sprint is over. Unplanned work can arise in the middle of a sprint and set your commitments off track, but https://www.globalcloudteam.com/ it doesn’t have to be that way. As a product manager, it’s your job to assess and decide whether something is important enough to be pulled into the in-progress sprint. The development team can create an unlimited number of tasks that are actually related to a single User Story.

The Product Owner should present the initial goal and how it will affect Sprint. It is crucial because it explains how the team’s work is vital to achieve the primary goal. Any agile methodology is flexible by nature, and Scrum is no exception.

How to Make the Most of Your Sprint Goals

Tasks that are created during planning can also receive a relative estimate of the development time, similar to User Stories. However, many teams, instead of relative values, forecast a specific fixed time for their tasks. User Story tasks may no longer have a relative time, but exact minutes, hours, or days. The development time approach remains the Development Team’s choice. During sprint planning it is easy to get ‘bogged down’ in the work focusing on which task should come first, who should do it, and how long will it take. For complex work, the level of information you know at the start can be low, and much of it is based on assumptions.

Sprint planning meeting explanation

Document the team’s day off, holidays or any other events that are sure to affect the sprint delivery. The statistics are crucial to estimate the potential impact on the sprint velocity. The team breaks the main story into tasks, and each member selects the tasks they will handle best. The smaller tasks enable the team to put more efforts and complete the work. If a company chooses an hour of planning per sprint week, and it operates on two-week sprint cycles, then each sprint meeting should be no more than two hours.

Structure of Sprint Planning Meeting

A company in charge of developing a set of HR products decided to make the products accessible through a single platform. The whole process involved one-hour software registration, recruitment, invoicing and personal planning. By breaking down the main project into smaller tasks, the product owner can ensure the members’ primary focus is on solving the problem at hand.

The Development Team looks at the selected Product Backlog Items for the Sprint together and starts breaking them down into small tasks. Only the Development Team can decide what it can accomplish during a sprint without the other roles putting pressure or influence on it. Scrum is a process framework aimed at solving complex problems.

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If the Sprint is to succeed and the development team is to work on the PBIs successfully and without frustration, the Planning Meeting is absolutely indispensable in Scrum. Through the development team’s discussion with each other, you have a common understanding of how each PBI should be implemented. Product Owner Product Owner Journey Become a product owner and learn how to implement agile product development. Some amount ofestimating and planning is necessary for all agile teams.


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